TrackMyResume - Privacy Policy

Effective Date: 12 June, 2026

This Privacy Policy ("Policy") describes how TrackMyResume.net ("we," "us," or "our") collects, uses, and protects the personal information of users ("you" or "your") who visit our website https://trackmyresume.net (the "Website"). We commit to protecting your privacy and to securing your personal information. By using the Website, you consent to the practices described in this Policy.

1. Information We Collect:
   We may collect personal information from you when you voluntarily provide it to us through forms, surveys, or other interactions on the Website. The types of personal information we may collect include:
   • Contact information (such as name, email address, phone number)
   • Account credentials (such as username, password)
   • Profile details (such as your website or LinkedIn URL and the letterhead title you want on cover letters)
   In addition, we automatically collect certain information when you visit the Website, such as your IP address (which yields an approximate location), browser type, operating system, and browsing activity. We use cookies or similar technologies to collect this information.
2. Use of Information:
   We may use the personal information we collect for the following purposes:
   • To provide and improve the Website and its functionality
   • To respond to your inquiries, requests, or feedback
   • To personalize your experience on the Website
   • To send you transactional email (sign-up confirmations, password resets, and the notification and reminder emails you opted into when you registered)
   • To analyze and understand how users interact with the Website
   • To enforce our terms of use and protect the security of the Website
3. Sharing of Information:
   We share your personal information with third parties only in the following narrowly scoped circumstances:
   • With our cloud hosting provider, so the Website runs.
   • With our transactional email vendor, so we can deliver sign-up confirmations, password resets, and the notification or reminder emails you opted into.
   • With our AI vendors (Anthropic Claude and OpenAI), under API-tier contracts that contractually prohibit them from training their models on the content you submit. We send the AI vendors only the content necessary to run the feature you triggered (for example, your resume and the job description for AI Match Score; the company name for Company Intel).
   • With our website analytics vendor, for aggregate traffic measurement and trend reporting.
   • With law enforcement or regulatory authorities, in response to a valid legal request or to comply with applicable laws and regulations.
   • In connection with a merger, acquisition, or sale of all or a portion of our business assets.
   We do not sell or rent your personal information to anyone. We do not share your personal information with marketers, advertisers, or affiliate partners. We do not maintain commercial relationships with business partners or affiliates that would involve sharing your data.
4. Data Security:
   We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. However, please note that no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee the absolute security of your information.
5. Third-Party Links:
   The Website may contain links to third-party websites or services that we do not own or control. This Policy applies only to our Website, and we hold no responsibility for the privacy practices or content of any third-party websites. We encourage you to review the privacy policies of those third parties before providing any personal information.
6. Children's Privacy:
   We do not intend the Website for use by individuals under the age of 13. We do not knowingly collect personal information from children. If you serve as a parent or guardian and believe that your child has provided us with personal information, please contact us, and we will promptly delete such information.
7. Your Rights:
   You have the right to access, update, correct, or delete your personal information. You may also have the right to restrict or object to certain processing of your information. To exercise these rights, please contact us using the information provided at the end of this Policy.
8. Changes to this Policy:
   We reserve the right to update or modify this Policy at any time without prior notice. Any changes take effect immediately upon posting the revised Policy on the Website. Your continued use of the Website after the posting of any changes indicates your acceptance of those changes.
9. Contact Us:
   If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us here.